DOUGEZ sourcing guide
Pre-shipment Inspection Checklist
Quick answer
A pet product pre-shipment inspection should check the selected order against the approved sample, specification, quantity, function and packaging requirements. Agree the sampling plan and acceptance criteria before production. A shipment inspection does not replace destination-specific testing or guarantee every unit is defect-free.
Prepare the documents before the inspection
Give the inspector the purchase order, SKU and colour allocation, current specification, approved sample reference and artwork revisions. Identify any accessories and carton marks. State the production and packing readiness required before the visit. Agree whether an independent inspector or another party carries out each check and who authorises shipment release after the report.
Make checks specific to the model
For a bowl, inspect agreed dimensions, finish, edges, stability and accessory fit. For a harness, use the agreed size chart, measurement method, hardware and stitching criteria. For a toy, compare construction, seams and attachments with the approved sample and intended use. These examples define questions to plan; choose the actual checks, limits and test methods for the selected model.
Agree sampling and defect decisions in advance
Define critical, major and minor defects with concrete examples relevant to the product. If using an acceptance-sampling standard, agree the standard, inspection level and acceptance limits with the inspector. Do not assume a generic number suits every product. Record measured results, photos and affected sample quantities. Sampling can identify risks; it is not a statement that all uninspected units passed.
Close issues before shipment release
Match packed quantities, labels, barcode data, carton marks, dimensions and weights to the order. Verify any separately required testing or documents for the model and destination. If the result does not meet the agreed criteria, document correction, rework or re-inspection and obtain the buyer’s release decision. Keep the report and corrective-action record with the shipment documents for later claim assessment and repeat orders.
What to include in your buying brief
| Area | Information to request |
|---|---|
| Identity and quantity | SKU, variant split, accessories and packing-list totals |
| Specification and function | Measurements, materials evidence and agreed model-specific checks |
| Presentation and packing | Artwork revision, labels, barcode, carton marks and protection |
| Release decision | Report, unresolved issues, correction and buyer approval |